Mission Administration Officer, Canadian Consulate General in Chongqing

The Consulate General of Canada in Chongqing is part of a worldwide network of Canadian missions abroad, which provides key services to Canada and Canadians in a timely, cost-effective manner.

Under the direction of the Consul General, the Mission Administrative Officer will need to be a bright, articulate, hard-working individual who manages financial and budgeting activities; manages operation of the mission; provides human resources services for mission’s locally-engaged staff and Canada-based staff; administers property and material activities; provides consular services to Canadian citizens; supervises administrative and consular assistants; and performs other duties as required.

Competition Number: 2014-LES-CHONQ-052
Position Title: Mission Administration Officer, LE-08
Closing Date:  2014.10.30
Starting Annual Gross Salary:  Approx. 202,537 RMB (before tax and employee social insurance contributions; 13th month bonus and employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)
Location: Chongqing
Area of Selection:

  • Chinese or Canadian citizens residing in China;
  • Term or indeterminate employees currently working at Canadian Embassy or Consulates in China; and,
  • Spouses/dependants of Canadian-Based Staff at Canadian Embassy or Consulates in China.
  • Short-listed candidates should be able to participate in tests and/or interviews in Chongqing at own expense. The successful candidate will be required to relocate to Chongqing at own expense.

Mandatory requirements: 

Education:

Bachelor’s degree or above from a recognized university preferably with a major related to business administration, finance, commerce, or international trade or an equivalent combination of education, training and/or experience.

Language:

  • Proficiency in English (reading, writing, speaking);
  • Proficiency in Mandarin (reading, writing and speaking).

Experience:

  • Significant experience with general administrative duties (including budgeting and HR processes);
  • Significant experience in leading/coordinating projects;
  • Significant experience in dealing with client service (internal and/or external clients);
  • Demonstrated experience in supervising staff.

Knowledge:

  • Knowledge of office operations;
  • Knowledge of general budgeting and forecasting;
  • Basic knowledge of the Chinese Labor Law and regulations.

Abilities/skills:

  • Ability to write effective business correspondence and reports in English;
  • Proficiency at using computer programs such as Microsoft Outlook, Word and Excel.

Personal suitability:

  • Action Management – Monitors Adherence to Standards of Performance
  • Client focus – Addresses Underlying Client Needs
  • Effectiveness / Achievement Orientation – Implements Innovative Solutions
  • Effective Interactive Communication – Communicates for maximum result
  • Judgment – Applies sound judgment in difficult situations
  • People / Team Leadership – Creates Environment for Team Effectiveness

Asset Criteria:

Preferred standing may be given to those candidates who also meet the following:

Language:

Proficiency in French (reading, writing, speaking).

Experience:

  • Experience working in diplomatic missions or other international organizations;
  • Experience leading multidisciplinary teams.

Knowledge:

  • Knowledge of international diplomatic protocols;
  • Knowledge of Canada.

Operational Requirement:

  • Ability and willingness to work overtime on short notice as required;
  • Able to travel domestically and internationally as required;
  • Ability to obtain and maintain a valid working authorization in China is a condition of your employment at the Embassy or Consulates.

Security / Reliability:

A valid “Reliability Status” security check is required prior to appointment to this position.

How to Apply:

We are seeking high quality written applications to establish a shortlist for further testing. Your application must include an Application Letter and Curriculum Vitae in English or French. Your Application Letter should indicate why you meet the mandatory requirements on the following aspects:

Area of Selection 

  • Education 
  • Language 
  • Your Application Letter should also discuss your qualifications on:
    • Experience with general administrative duties (including budgeting and HR processes);
    • Experience in leading/coordinating projects;
    • Experience in dealing with client service;
    • Experience in supervising staff ;
    • Experience working in diplomatic missions or other international organizations (if applicable);
    • Experience in leading multidisciplinary teams (if applicable)

Send application to china-recruitment@international.gc.ca. Please indicate your full name, the competition number and position title in the subject line: “Your full name – Competition Number – Position Title”. Please be advised that incomplete applications will not be considered.

An eligibility list may be established from this process to staff potential vacancies that may arise within this domain on indeterminate, term or Emergency basis.

We thank all applicants for their interest, but only those invited to further assessment will be contacted. Please ensure that you provide appropriate contact information so that you can be easily reached (e-mail, phone, mobile, etc.)

Detailed Position Description is available at china-recruitment@international.gc.ca upon request.

The Government of Canada is committed to building a skilled, diverse workforce. We welcome applicants from all backgrounds irrespective of race, color, religion, gender, disability, age or sexual orientation.

The Government of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise us in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.