Logistics and Event Coordinator, Canadian Consulate General in Shanghai

Competition Number: 2014-LES-SHNGI-048
Position Title:  Event and Logistics Program Assistant, LE-06
Closing Date:  2014.9.14
Starting Annual Gross Salary:  Approx. 147,010 RMB (before tax and employee social insurance contributions; 13th month bonus and employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)
Location: Shanghai

Area of Selection:

  • Chinese or Canadian citizens residing in China;
  • Term or indeterminate employees currently working at Canadian Embassy or Consulates in China; and,
  • Spouses/dependants of Canadian-Based Staff at Canadian Embassy or Consulates in China.
  • Short-listed candidates should be able to participate in tests and/or interviews in Shanghai at own expense. The successful candidate will be required to relocate to Shanghai at own expense.

Summary of duties:

Reporting to the Management and Consular Officer (MCO), supervises and directs the overall logistics operation of the Consulate General: coordinate all incoming/outgoing shipment of the Consulate, including the diplomatic mail, liaison with local authorities, including customs, airport and moving companies; manages and coordinates logistical arrangements for official visits; provides administrative assistance to the MCO; acts as temporary aid to other area administrative duties, including Property and Material, HR, and Consular; and performs other duties as required.

Duties will involve liaison with the HOM’s office, Programme Managers and Officers in the Consulate General of Canada, coordination with various Chinese ministries and agencies, and liaison with other Government departments, provincial governments, and other organisations in Canada as well as a wide spectrum of service providers and partner organisations in China (hotels, car rental companies, equipment rental companies, Canadian Chamber of Commerce, etc.).

Mandatory requirements: 

Education:

Degree from a recognized university, OR an acceptable equivalent through the combination of education and work experience.

Language:

  • Proficiency in English (reading, writing, speaking)
  • Proficiency in Mandarin (reading, writing and speaking)

Experience:

  • Minimum two year experience with general administrative duties (including logistics/hospitality management)
  • Minimum two year experience in dealing with the public and customer/client service

Abilities/skills:

  • Ability to write effective business correspondence in English and Chinese using Microsoft Outlook and Microsoft Office.
  • Ability to perform translation and interpretation from Chinese to English and vice versa.

Personal suitability:

  • Adaptability and Flexibility – Adapts tactics
  • Client Focus – Acts to improve client service
  • Effective Interactive Communication – Adapts language to the audience
  • Effectiveness / Achievement Orientation – Finds innovative ways to improve performance
  • Focus on Quality and Details – Monitor Data or Project
  • Networking / Alliance Building – Actively seeks relationship-building opportunities
  • Teamwork and Cooperation – Expresses positive attitudes and expectations of team or team members

Asset Criteria:

Preferred standing may be given to those candidates who also meet the following:

Language:

Proficiency in French (reading, writing and speaking)

Experience:

Experience in working with visiting business and/or government delegation

Operational Requirement:

  • Ability and willingness to work overtime on short notice as required;
  • Able to travel domestically and internationally as required
  • Ability to obtain and maintain a valid working authorization in China is a condition of your employment at the Embassy or Consulates

Security / Reliability:

A valid “Reliability Status” security check is required prior to appointment to this position.

How to Apply:

We are seeking high quality written applications to establish a shortlist for further testing. Your application must include an Application Letter and Curriculum Vitae in English or French. Your Application Letter should indicate why you meet the mandatory requirements on the following aspects:

  • Area of Selection
  • Education
  • Language

Your Application Letter should also discuss your qualifications on:

  • Experience with general administrative duties (including logistics/hospitality management) with dates
  • Experience in dealing with the public and customer/client service with dates

Send application to china-recruitment@international.gc.ca. Please indicate your full name, the competition number and position title in the subject line: “Your full name – Competition Number – Position Title”. Please be advised that incomplete applications will not be considered.

An eligibility list may be established from this process to staff potential vacancies that may arise within this domain on indeterminate, term or Emergency basis.

We thank all applicants for their interest, but only those invited to further assessment will be contacted. Please ensure that you provide appropriate contact information so that you can be easily reached (e-mail, phone, mobile, etc.)

Detailed Position Description is available at china-recruitment@international.gc.ca upon request.

The Government of Canada is committed to building a skilled, diverse workforce. We welcome applicants from all backgrounds irrespective of race, color, religion, gender, disability, age or sexual orientation.

The Government of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise us in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.