Consular Assistant, Canadian Consulate General in Shanghai

Under the supervision of the Consular Officer, providing assistance and information to visiting or resident Canadians through the delivery of passport and citizenship services; collecting and accounting for passport, citizenship and notarial fees; providing information of a general nature to the Canadian public; and, assisting with other related consular duties as required.

Competition Number: 2014-LES-SHNGI-051
Position Title:A�Consular Assistant, LE-05
Closing Date:A� 2014.10.26
Starting Annual Gross Salary:A� Approx. 122,019 RMB (before tax and employee social insuranceA�contributions; 13th month bonus and employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)
Location: Shanghai

Area of Selection:

  • Chinese or Canadian citizens residing in China;
  • Term or indeterminate employees currently working at Canadian Embassy or Consulates in China; and,
  • Spouses/dependants of Canadian-Based Staff at Canadian Embassy or Consulates in China.
  • Short-listed candidates should be able to participate in tests and/or interviews in Shanghai at own expense. The successful candidate will be required to relocate to Shanghai at own expense.


Mandatory requirements:A�


  • DegreeA�from a recognized university, OR anA�acceptable equivalent through the combination of education and work experience.


  • Proficiency in English (reading, writing, speaking);
  • Proficiency in French (reading, writing, speaking); and
  • Proficiency in Mandarin (speaking).


  • Minimum one yeara��s experience in dealing with the public and customer/client service.


  • Ability to write effective business correspondence in English and French using Microsoft Outlook and Microsoft Office;
  • Ability to perform verbal translation and interpretation from Chinese to English and vice versa.

Personal suitability:

  • Adaptability and Flexibility a�� Adapts tactics
  • Client Focus a�� Takes personal responsibility for correcting client problems
  • Effective Interactive Communication a�� Adapts language to the audience
  • Focus on Quality and Details a�� Checks own work
  • Self-Control a�� Manages difficult situations effectively
  • Teamwork and Cooperation a�� Expresses positive attitudes and expectations of team or team members

Asset Criteria:

Preferred standing may be given to those candidates who also meet the following:


  • Proficiency in Mandarin (reading, writing).


  • Extensive experience with data entry.


  • General knowledge of Canada;
  • Knowledge of regulations pertaining to foreign citizens in China.

Operational Requirement:

  • Ability and willingness to work overtime on short notice as required;
  • Able to travel domestically and internationally as required;
  • Ability to obtain and maintain a valid working authorization in China is a condition of your employment at the Embassy or Consulates.

Security / Reliability:

  • A valid a�?Reliability Statusa�? security check is required prior to appointment to this position.

How to Apply:

We are seeking high quality written applications to establish a shortlist for further testing. Your application must include an Application Letter and Curriculum Vitae in English or French. Your Application Letter should indicate why you meet the mandatory requirements on the following aspects:

  • Area of Selection
  • Education
  • Language (English / French / Mandarin)

Your Application Letter should also discuss your qualifications on:

  • Experience in dealing with the public and customer/client service with dates;
  • Experience with data entry.

Send application to Please indicate your full name, the competition number and position title in the subject line: a�?Your full name a�� Competition Number a�� Position Titlea�?. Please be advised that incomplete applications will not be considered.

An eligibility list may be established from this process to staff potential vacancies that may arise within this domain on indeterminate, term or Emergency basis.

We thank all applicants for their interest, but only those invited to further assessment will be contacted. Please ensure that you provide appropriate contact information so that you can be easily reached (e-mail, phone, mobile, etc.)

Detailed Position Description is available at upon request.

The Government of Canada is committed to building a skilled, diverse workforce. We welcome applicants from all backgrounds irrespective of race, color, religion, gender, disability, age or sexual orientation.

The Government of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise us in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.