Common Services Assistant, LE-05, Shanghai (Anticipatory Staffing)

Competition Number: 2015-LES-SHNGI-026

Position Title:A� Common Services Assistant, LE-05, Shanghai (Anticipatory Staffing)

Closing Date:A� 2015.6.7

Starting Annual Gross Salary:A� Approx. 122,019 RMB (before tax and employee social insuranceA�contributions; 13th month bonus and employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)

Location: Shanghai

Area of Selection:

  • Chinese or Canadian citizens residing in China;
  • Term or indeterminate employees currently working at Canadian Embassy or Consulates in China; and,
  • Spouses/dependants of Canadian-Based Staff at Canadian Embassy or Consulates in China.

** This competition is Anticipatory Staffing to create an eligibility list for any potential indeterminate, term and emergency vacancies that may arise within this domain. ** Short-listed candidates should be able to participate in tests and/or interviews in Shanghai at own expense. The successful candidate will be required to relocate to Shanghai at own expense.

Job summary:A�

The Common Services Assistant provides daily administrative support and services; provides and creates information and/or documentation; provides support for ongoing program activities; responds to service requests from clientele and performs other duties as required. The Common Services Assistant also supports regional focus of grogram by supporting administrative interactions and proactively cooperating with regional offices relating to normal job duties.

Mandatory requirements:A�


  • University degree, OR anA�acceptable equivalent through the combination of education and work experience


  • Proficiency in English (reading, writing, speaking)
  • Proficiency in Mandarin (reading, writing and speaking)


  • Experience with general administrative duties
  • Experience with client service


  • Knowledge of the Microsoft Office applications including Outlook, Word and Excel


  • Ability to perform well in a demanding office environment

Personal suitability:

  • Adaptability and Flexibility a�� Willingly alters normal courses of action
  • Client Focus a�� Takes personal responsibilities for correcting client problems
  • Effectiveness / Achievement Orientation a�� Finds innovative way to improve performance
  • Effective Interactive Communication a�� Checks understanding and clarity
  • Judgement a�� Applies sound judgement when analyzing problems or situations
  • Teamwork and Cooperation a�� Express positive attitudes and expectations of team or team members

Asset Criteria: Preferred standing may be given to those candidates who also meet the following: Language:

  • Proficiency in French (reading, writing and speaking)


  • Previous work experience at a foreign Mission, Embassy or Consulate


  • Knowledge of financial system SAP

Operational Requirement:

  • Ability and willingness to work overtime on short notice as required;
  • Able to travel domestically and internationally as required
  • Ability to obtain and maintain a valid working authorization in China is a condition of your employment at the Embassy or Consulates

Security / Reliability:

  • A valid a�?Reliability Statusa�? security check is required prior to appointment to this position.

How to Apply:

We are seeking high quality written applications to establish a shortlist for further testing. Your application must include an Application Letter and Curriculum Vitae in English or French.

Your Application Letter should indicate why you meet the mandatory requirements on the following aspects:

  • Area of Selection
  • Education
  • Language

Your Application Letter should also discuss your qualifications on:

  • Experience with general administrative duties
  • Experience with client service
  • Previous work experience at a foreign Mission, Embassy or Consulate (asset)

Send application to

Please indicate your full name, the competition number and position title in the subject line: a�?Your full name a�� Competition Number a�� Position Titlea�?.A�

Please be advised that incomplete applications will not be considered.An eligibility list may be established from this process to staff potential vacancies that may arise within this domain on indeterminate, term or Emergency basis.

We thank all applicants for their interest, but only those invited to further assessment will be contacted.

Please ensure that you provide appropriate contact information so that you can be easily reached (e-mail, phone, mobile, etc.)

Detailed Position Description is available at upon request.