Administrative assistant 行政助理-JD
Responsibilities:
- 专门负责团队及相关部门人员的招聘Responsible for recruiting staff for the team and relevant departments
- 确保办公环境的舒适、安全和清洁Ensure the overall comfort, safety, and cleanliness of the office environment.
- 协调和安排活动，会议，旅行出行，安排会议室，午餐等Coordinate and schedule events, conferences, meetings, travel, conference rooms, luncheons, etc.
- 能在CEO和高级管理人员的指导下，协调、创建、编辑和分发内部和外部文件Coordinate, create, edit and distribute both internal and external correspondence under the direction of the CEO and senior management.
- 与第三方IT合作并解决系统运行中出现的相关问题Work with and coordinate 3rd party IT support to resolve any relevant issues with systems ongoing
- 为高级管理层协调国内和国际的出差安排和国际会议Coordinate domestic and international travel arrangements and international meetings for senior management.
- 专业地与客户、高级管理人员和所有其他级别的员工进行交流Professionally interact with customers, senior-level executives, and all other levels of employees.
- 确保办公用品库存充足且质量良好。每月根据需要订购和分发办公用品Ensure that office supplies are fully stocked and in good quality. Order and disperse office supplies on a monthly basis as needed.
- 协助保存所有办公室、行政和行政费用的记录Assist in maintaining records of all office, executive and administrative expenses.
- 将来电和访客引导去正确的对接人，不要延误或混淆Direct incoming calls and visitors to the correct person without delay or confusion.
- 记下留言，确保员工回到工作岗位的时候可以给客户或者同事回电话Take messages to ensure employees can call back customers and colleagues if they are away from their desk.
- 确保接待区域看起来很棒，并能展示出公司的价值观，能很好地照顾客户和员工Ensure that the reception area looks excellent and support the company’s values to take great care of customers and employees.
- 管理所有和快递相关的事务（程序，账目等）Manage all courier procedures, interactions and accounts.
- 组织和管理名片，客户和员工数据库以及公司的其他行政方面Organize and manage business cards, client and employee databases as well as other administrative aspects for the group.
- 致力于团队合作，取得成果，展现诚信Be committed to teamwork, achieving results and displaying integrity.
- 为访客提供一般的支持和帮助Provide general support to visitors
- 积极参与公司活动的策划和执行Participate actively in the planning and execution of company events
- 协调办公室员工的活动以确保最高效率Coordinate office staff activities to ensure maximum efficiency
- 设计和实施档案系统Design and implement filing systems
- 在任何时候都以一种致力于发展和提高公司专业声誉的方式行事Act at all times in a manner committed to growing and enhancing the professional reputation of the company.
Requirements:
- 具备办公室管理、行政或助理经验Proven office management, administrative or assistant experience
- 熟悉办公室管理职责、制度和程序Knowledge of office management responsibilities, systems and procedures
- 优秀的时间管理能力和处理多项任务的能力Excellent time management skills and ability to multi-task and prioritize work
- 注重细节和解决问题的能力Attention to detail and problem solving skills
- 优秀的书面和口头沟通能力(中文和英文) Excellent written and verbal communication skills (Chinese & English)
- 较强的组织和计划能力Strong organizational and planning skills
- 熟练使用microsoft Office办公软件，包括Outlook Proficient in MS Office Suite including Outlook
- 熟悉文书工作和程序 Knowledge of clerical practices and procedures
- 具备人力资源管理实践和程序知识Knowledge of human resources management practices and procedures
- 商业和管理原理知识Knowledge of business and management principles
- 计算机技能和办公软件知识Computer skills and knowledge of office software packages
